PARISHES

PARISH HUMAN RESOURCES

MANAGING PERSONNEL RECORDS

All congregations should keep confidential personnel files for all clergy and lay employees. Personnel files are “discoverable”–your congregation might be legally required to provide personnel files if sued. Keeping complete, consistent, and well-managed personnel records–private and secure–is essential. Personnel files should include:

  • Materials from the original application (resumé, cover letter, application)
  • Verifications of Employment
  • Job Description
  • Offer Letters
  • Benefits Enrollment Forms
  • Tax forms (W-4 and MW-507 for employees in Maryland)
  • Salary History
  • Annual Housing Allowance
  • Declarations
  • Contact Information
  • Performance Reviews
  • Disciplinary Documentation

Create a separate file for: Medical information (e.g., medical history, application for disability leave, return-to-work releases from health providers)

Create a separate binder for: Form I-9 for each employee (do not put this federally required form into personnel files)

 

RESOURCES

Date
Info

04/10/19
Reporting Clergy Misconduct

04/10/19
Background Check Request Form

When submitting background check requests, download and complete the above form and send to:

Adam Barner
abarner@episcopalmaryland.org.

STEWARDSHIP: ACCESS THE TENS NETWORK

Our diocese belongs to The Episcopal Network for Stewardship (TENS), an organization committed to inspiring generosity and faithful discipleship. Membership benefits include access to the Annual Giving Campaign by entering the members-only section of the TENS website with:

  • Username: Matthew
  • Password: five:16

RESOURCES

Date
Info

04/10/19
Sample Parish By-Laws

For parishes and other bodies in the Diocese who desire to sell or encumber real property that they own:

Date
Info

04/10/19
Guidelines for Real Property Transactions Requiring Standing Committee Approval

Date
Info

09/17/19
Manual of Business Methods in Church Affairs